Proof of Debt (POD) Form Latest Update from AirAsia X

Posted By Saimatkong on Mar 29, 2021 | 0 comments
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Have you submitted your AirAsia X POD Exercise email Form? 

Just a gentle reminder that you have to complete the AirAsia X POD form and provide all supporting documents (booking confirmation, tax invoices, statement of accounts) and return the completed documents via hard copy and email by 7 April 2021. If you’re unsure on how to fill up the AirAsia X POD Form, you can refer to my post here. 

Recently, AirAsia sent another email regarding the AirAsia X POD Exercise. In the email, they included a link to FAQ for the AirAsia X POD Exercise. The list of FAQ is very useful for those who are participating in the AirAsia X Proof of Debt (POD) Exercise.

I received a lot of messages from readers expressing their concern and asking numerous questions regarding the AirAsia X (POD) Exercise. Some of the questions and concerns include:- 

What if my AirAsiaX (POD) Form cannot reach AirAsia in time? OR What if I am unable to submit the POD Form?

Don’t worry coz it’s stated in the form that “AAX Group reserves the right to rely on its records to ascertain the amount of debt owed to you. You will still be included in the POD exercise.

Who bears the cost incurred in affirming and submitting the POD form?

The cost of affirming/submitting/preparing the POD form shall be borne by each creditor.

Do I need to complete this if I already received my credit account from AAX?Yes as your credit account has not yet been used so you are included as a creditor in this process.

AAX POD Frequently Asked Questions (FAQ):
Click here to the official AirAsia Site for the full FAQ list.

What is the purpose of the POD exercise?
The purpose of the POD exercise is to determine the complete  amount owed to creditors as recorded in AAX Group’s books and records as at 30 June 2020. This is to ensure consistency and because there may be, among others, amounts claimed by creditors which have not been recorded by AAX Group.

When is the last day for me to submit my claims?
The last day for submission of your claims via the POD form and relevant supporting documents is 7 April 2021. This date is also referred to as the “Relevant Date”. 

What happens if I missed the submission by the Relevant Date?
If you missed the submission by the Relevant Date to our physical address at RedQ, Jalan Pekeliling 5, Lapangan Terbang Antarabangsa Kuala Lumpur (klia2), 64000 KLIA, Selangor Darul Ehsan, Malaysia, AAX Group reserves the right to rely on its records to ascertain the amount of debt owed to you. You will still be included in the POD exercise.

What supporting documents do I need to attach together with the POD form?
Please provide copies of your booking confirmation, tax invoices, statement of account(s) – for suppliers/vendors only, and/or other documents which could substantiate the total amount claimed. Please note that the documents may also be required for a review by other parties including the independent adjudicator and/or Chairman of the Court Convened Meeting (“CCM”) in the event of a dispute.

If I am outside of Malaysia, who should affirm the POD form?
The POD form should be affirmed by a Commissioner for Oaths (in Malaysia) or such other equivalent qualified person in the jurisdiction where you are based. An equivalent is available in every destination we fly to.

Do I need to submit a hardcopy of the POD form or is submitting the softcopy via electronic mail/Google Forms sufficient?
You must send the original hardcopy by mail to, and be received by AAX Group at our physical address at RedQ, Jalan Pekeliling 5, Lapangan Terbang Antarabangsa Kuala Lumpur (klia2), 64000 KLIA, Selangor Darul Ehsan, Malaysia, by the Relevant Date. 
AAX Group will not be able to accept the submission of only softcopies (whether by email, through any online form/website/platform or any similar modes of submission) and will rely on its records to ascertain the amount of debt owed to you if you miss the deadline for the hardcopy to be delivered to the physical address. 
In the event of any discrepancies between amounts and/or information in the softcopies forwarded to AAX Group and hardcopies sent by mail, AAX Group will rely on the hardcopies in its review of the POD claims and/or to determine the amount of debt owed to you.

What if I provide my claim/submission through email/e-form/link but the hardcopy only reaches AAX’s office after the Relevant Date? Will my claim still be admitted?

If the hardcopy only reaches AAX’s office after the Relevant Date, AAX reserves the right whether to:
Accept the submission made through email/e-form/link; or 
Rely on its records to ascertain the amount of debt owed to you

What is the E-Filing number and where do I get this?
The E-Filing number is an identification number which is set out in the email sent to you on 17 March 2021. This E-Filing number is unique to each creditor and is to allow AAX Group to track the submissions made by each creditor.

In filling up the e-form/link online, details of only up to three securities are required to be filled up. What if I have more than three securities?
If you believe that you have more than three types of securities, you may choose to submit another form to detail the other securities that you may have and kindly also ensure that you fill in the E-Filing number in all your submissions.

Which amount of claim will be admitted as owing to me if there is a difference between the amount claimed by me in the POD form and the amount in AAX Group’s records?
AAX Group will take into consideration the claim made by you and supporting documents provided. However, the amount to be admitted as owing to you will be determined by AAX Group. 
If you disagree with AAX Group’s decision, the amount to be admitted for the purposes of voting at the CCM will be decided by an independent adjudicator and/or the Chairman of the CCM (or his alternate).

My claim is not denominated in Ringgit Malaysia. Do I need to convert the amount claimed by me?
Please submit your claim in the currency(ies) in which you have invoiced or have been invoiced by AAX Group. You do not need to convert your claims into Ringgit Malaysia.
In order to ensure consistency in the exchange rates for different creditors, all foreign currency denominated debts will be converted into Ringgit Malaysia based on the exchange rate used by AAX Group as at 30 June 2020 per its accounting system, which is based on exchange rates from Reuters.

Why are my claims being converted into Ringgit Malaysia?
AAX is a company which is domiciled in Malaysia and its functional currency for the purposes of accounting is Ringgit Malaysia.

Who bears the cost incurred in affirming and submitting the POD form?
The cost of affirming/submitting/preparing the POD form shall be borne by each creditor.

What if I do not agree with the decision of the independent adjudicator and/or Chairman of the Court Convened Meeting (or his alternate) on the amount to be admitted for voting purposes at the Court Convened Meeting?
The amount to be admitted for the purposes of voting on the Scheme of Arrangement will be made by the Chairman of the CCM (or his alternate). If you disagree with the decision you may wish to seek relevant advice on the same, including any legal options available. 

Why do I have to submit my response in English ?
Because the court proceedings are in Malaysia therefore the universal language is English. 

If you have any further queries please email [email protected]. 

How do I obtain a copy of my tax invoice?
Please refer to https://taxinvoice.airasia.com/

Do I need to complete this if I already received my credit account from AAX?
Yes as your credit account has not yet been used so you are included as a creditor in this process. 

After I submit my form what are the next steps?
We will provide you with an Explanatory Statement in the coming months which will outline the next steps in the process including any actions you may need to take. 

If you have any further queries please email [email protected]. 

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